Privacy Policy

Privacy Policy for the use of the OESS (Open Exhibition Submission and Selection) system and The OLIST

Interactive Technology Limited manages artist application details on behalf of its clients.

We use The OLIST to store your personal data and when you use the OESS to enter an open exhibition or call to artists, this information is share with the exhibition organisers.

The OESS (Open Exhibition Submission and Selection) system is used to collect, and process for the purpose of selection, application details submitted by ‘The Artist’.

This privacy policy explains how we use any personal information we collect about you when you use this website.


  • What information do we collect about you?
  • How will we use the information about you?
  • Marketing
  • Access to your information and correction
  • Cookies
  • Other websites
  • Changes to our privacy policy
  • How to contact us 

What information do we collect about you?

We collect information about you when you register with us and enter one or more open exhibitions. Website usage information is collected using cookies.

How will we use the information about you?

We collect information about you to manage your account and applications to open exhibitions and, if you agree, to email you about other open exhibitions, products and services we think may be of interest to you.

We use your information collected from the website to personalise your repeat visits to our website. If you agree, we shall pass on your personal information to our clients who specifically use the OESS to manage their open exhibitions so that they may process your open exhibition application.

Interactive Technology Limted will not share your information for marketing purposes with companies other than those managing open exhibitions using the OESS.


We would like to send you information about other open exhibitions, call to artists, products and services of ours and our clients which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date.

You have a right at any time to stop us from contacting you for marketing purposes or giving your information to our clients.

If you no longer wish to be contacted for marketing purposes, please login and visit the ‘My Details’ or ‘Profile’ page on the OLIST website.

Your rights

Your principal rights under data protection law are:

  1. the right to access;
  2. the right to rectification;
  3. the right to erasure;
  4. the right to restrict processing;
  5. the right to object to processing;
  6. the right to data portability;
  7. the right to complain to a supervisory authority; and
  8. the right to withdraw consent. 

Access to your information and correction

You can view and amend the information that we hold about you at any time by logging in and visiting the ‘My Details’ or ‘Profile’ page on this website. If you would like a copy of some or all of your personal information, please email or write to us at the address below. We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit or

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.

Other websites 

Our websites contains links to other websites. This privacy policy only applies to our websites so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy 

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 20 April 2018.

How to contact us 

Please contact us if you have any questions about our privacy policy or information we hold about you:


Payments and Stripe

All payments made for services offered on this site and by our clients when using this site are made using Stripe. We do not collect card details and advise you to read the Privacy and termsand the when making payments.



About Cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

Cookies that we use

We use cookies for the following purposes:

  1. authentication – we use cookies to identify you when you visit our website and as you navigate our website, cookies used for this purpose are:
    ASP.NET_SessionID (session variables which are deleted when the browser is closed or you log out)
  2. status – we use cookies to help us to determine if you are logged into our website, cookies used for this purpose are:
    ASP.NET_SessionId (session variables which are deleted when the browser is closed or you log out)
  3. personalisation – we use cookies to store information about your preferences and to personalise our website for you, cookies used for this purpose are: ASP.NET_SessionId (session variables which are deleted when the browser is closed or you log out)
  4. analysis – we use cookies to help us to analyse the use and performance of our website and services, cookies used for this purpose are:
    __atuvs __atuvc (Add This Plugin – Social Media Sharing)
  5. cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally, cookies used for this purpose are:

Cookies used by our service providers

Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at:

Managing cookies

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

  1.  (Chrome);
  2.  (Firefox);
  3. (Opera);
  4.  (Internet Explorer);
  5.  (Safari); and
  6.  (Edge).

Blocking all cookies will have a negative impact upon the usability of many websites.

If you block cookies, you will not be able to use all the features on our website.


Data Controller Details

This website is owned and operated by Interactive Technology Limited (the data controller) under a Software as a Service agreement with the its clients (the data processors)

We are registered in England and Wales under registration number 8307813 and our registered office is at Brookfield Court, Selby Road, Garforth, Leeds, England, LS25 1NB.

Our principal place of business is at 5 Linshader, Isle of Lewis, Eilean Siar, HS2 9DR

You can contact us:

  1. by post, to the postal address given above;
  2. by email, using the email address published on our website from time to time.

Data protection registration

We are registered as a data controller with the UK Information Commissioner’s Office.

Our data protection registration number is A8261747

Data protection officer

Andy Laffan. Email